Commercial Air Conditioning Maintenance: The Annual Checklist for Surrey Businesses
Why Maintenance Matters More Than Ever
When your business relies on a comfortable environment — whether it’s an office, retail space, restaurant or warehouse — a well-maintained air conditioning system isn’t optional, it’s essential. Beyond keeping staff and customers comfortable, regular maintenance ensures your system runs efficiently, stays compliant with UK F-Gas regulations, and avoids expensive breakdowns that disrupt productivity.
At JP Air Conditioning, we work with businesses across Surrey, Hampshire and the South East to deliver professional, proactive servicing that extends the life of every system and protects your bottom line.
The Business Case for Regular Maintenance
Keeping up with an annual maintenance schedule can deliver measurable benefits:
Lower running costs – Clean filters and tuned components can reduce energy use by up to 30%.
Improved reliability – Prevents costly emergency repairs and downtime.
Healthier air quality – Reduces dust, allergens and bacteria in the workplace.
Compliance confidence – Meets legal obligations under F-Gas and Health & Safety regulations.
Longer equipment lifespan – Regular care prevents premature wear and replacements.
In short, maintenance pays for itself — and then some.
The Ultimate Annual Maintenance Checklist
Here’s JP Air Conditioning’s expert guide to what every Surrey business should include in its annual commercial air conditioning service.
1. Visual Inspection & Safety Checks
Inspect outdoor and indoor units for damage, corrosion or debris.
Verify secure mounts, electrical connections and pipework.
Confirm no leaks, unusual noises or vibration.
Check all safety switches and emergency shut-offs.
2. Clean or Replace Air Filters
Dirty filters restrict airflow and increase energy consumption.
Replace or clean filters every 3–6 months, depending on environment.
3. Coil Cleaning
Clean condenser and evaporator coils to improve heat exchange.
Remove dust and grime that cause overheating or poor cooling.
4. Refrigerant Level & Leak Test
Measure refrigerant pressures to ensure correct charge.
Detect leaks using approved electronic equipment.
Record refrigerant type and quantity for F-Gas compliance.
5. Electrical & Control System Check
Inspect wiring, terminals, relays and sensors.
Test thermostat calibration and system controls.
Verify proper communication between indoor/outdoor units.
6. Drainage & Condensate Line Cleaning
Clear condensate trays and drains to prevent leaks or mould growth.
7. Airflow & Temperature Testing
Measure airflow rates and output temperatures.
Ensure balanced air distribution for consistent comfort.
8. Lubrication & Moving Parts
Lubricate fan motors and bearings to reduce friction and noise.
9. Performance Efficiency Test
Benchmark system efficiency against manufacturer specifications.
Identify any performance drift or component wear.
10. Documentation & Compliance Record
Log all maintenance activity, refrigerant data and test results.
Keep records accessible for future audits or inspections.
JP Air Conditioning provides clients with a full maintenance report after every visit — giving you peace of mind and proof of compliance.
Understanding Your Legal Obligations
Under UK F-Gas regulations, all businesses operating systems containing fluorinated greenhouse gases must:
- Conduct regular leak checks by a certified engineer.
- Maintain detailed service and refrigerant logs.
- Use qualified F-Gas certified technicians for all work.
- Dispose of refrigerant and components safely.
Failure to comply can result in fines and enforcement action. Partnering with JP Air Conditioning ensures your systems remain fully compliant year-round.
How Often Should You Service Your System?
While an annual service is the minimum recommendation, some environments require more frequent attention:
Offices & Retail: every 12 months
Restaurants & Kitchens: every 6 months
Data Centres: every 3 months (quarterly)
Warehouses: every 12 months, with additional seasonal checks
JP Air Conditioning tailors every maintenance plan to your site’s size, usage and system type.
Signs Your Air Conditioning Needs Attention
Even with routine maintenance, keep an eye out for early warning signs:
- Unusual noises or vibrations
- Uneven cooling across rooms
- Rising energy bills
- Leaks or damp patches near indoor units
- Musty or unpleasant smells
Catching small issues early can prevent bigger problems later — saving both time and money.
Why Surrey Businesses Choose JP Air Conditioning
- Certified F-Gas engineers with years of commercial experience
- Comprehensive maintenance contracts tailored to your operation
- 24/7 support for urgent repairs
- Transparent pricing with no hidden extras
- Coverage across Surrey, Hampshire and the South East
Our clients range from small local offices to large industrial sites — all trusting JP Air Conditioning to keep their systems compliant, efficient and reliable.
Your Partner in Year-Round Comfort and Compliance
A well-maintained air conditioning system is the heart of a productive workspace. Let JP Air Conditioning take the stress out of servicing so you can focus on running your business.
Book your annual maintenance service today.
Call 01252 929395 or visit www.jpairconditioning.co.uk for a free, no-obligation quote.


























































